QR code registration form template
A minimal starting point: who arrived, consent, and how they paid.
A QR registration form replaces the paper register at your entrance. You print a poster with a QR code; visitors scan it with their phone camera and fill the form in the browser — no app — and your staff see each registration at the counter the moment it is submitted.
Start from the general template below, or from one built for a specific kind of venue. Each registration gets a number, a confirmation the visitor can show at the desk, and a check-in record.
What this template sets up
General Walk-in Registration
A minimal starting point: who arrived, consent, and how they paid.
Your details
Full name · Mobile number · Email address
Consents
- I agree to the terms and conditions.
Payment at the counter
Cash · UPI — with check-in
How to use it
- 1
Pick a template and edit the fields
Add the questions your venue needs, set participant details to required, optional or hidden, and choose which consents must be ticked.
- 2
Publish and print the QR poster
Publishing activates the form’s QR code. Create one QR per entrance or counter; each registration records which one it came through.
- 3
Visitors register on their own phone
They scan, fill the form and submit. The confirmation screen shows their registration number.
- 4
Check them in at the counter
Staff search by registration number, name or mobile, take payment by cash, UPI or another counter method if you charge entry, and check the visitor in — and out, if you track who is still inside.
Similar templates
Kids Play Zone Registration & Entry
Parent and child details, emergency contacts, a safety waiver and entry fee collected at the counter.
Parent details
Parent/Guardian full name · Mobile number · Email address · Relationship with child
Child details
Child full name · Child age · Date of birth · Gender
Emergency & safety details
Emergency contact name · Emergency contact number · Relationship · Allergies · Medical conditions · Special instructions
Consents
- I confirm that the information provided is correct.
- I understand and agree to the safety rules and terms.
- I give permission for my child to participate in activities.
Payment at the counter
Cash · UPI · Membership · Complimentary — with check-in and check-out
Visitor Registration
Log who is on the premises, who they are here to see, and when they leave.
Your details
Full name · Mobile number · Email address · Company / organisation
Visit details
Person you are visiting · Department · Purpose of visit · Vehicle number
Consents
- I agree to follow the premises rules and security policy.
Payment at the counter
— with check-in and check-out
Event Registration
On-the-spot registration for an event, with the entry fee collected at the desk.
Your details
Full name · Mobile number · Email address · Organisation · Designation
Event details
How did you hear about us? · Anything we should know?
Consents
- I agree to the event terms and the code of conduct.
- I consent to photographs taken at this event being used for promotion.
Payment at the counter
Cash · UPI · Complimentary — with check-in
Gym Trial Registration
A trial-session sign-up with a health declaration and a liability waiver.
Your details
Full name · Mobile number · Email address · Age · Gender
Health declaration
Do you have any heart condition, injury or medical concern? · If yes, please describe · Emergency contact name · Emergency contact number
Consents
- I confirm I am medically fit to exercise and accept the risks involved.
- I agree to the gym rules and terms.
Payment at the counter
Cash · UPI · Complimentary — with check-in and check-out
Frequently asked questions
Start from this template
Create a free account and the template opens in your workspace, ready to edit.